The ideal candidate will be responsible for ensuring the efficient and smooth operation of the office. This position involves a combination of administrative and organizational tasks to support the overall functioning of the workplace.


  • Provide administrative support to senior staff, including coordinating calendars and answering inbound phone calls.
  • Manages and maintains files, records, and correspondence in the Firms CRM system.
  • Carries out administrative duties such as filing, typing, copying, scanning etc.
  • Manage and coordinate office activities and operations to secure efficiency and compliance with company policies.
  • Plan and coordinate all staff events to include birthday celebrations, milestone, and anniversary gifts, etc.
  • Handle incoming calls, emails, and other communications, and direct them to the appropriate person.
  • Maintain and organize office files, documents, and records.
  • Oversee office supplies, breakroom snacks, inventory, and place orders as needed.
  • Coordinate and schedule meetings, appointments, and travel arrangements for employees.
  • Ensure the office premises are well-maintained and address any facility-related issues.
  • Assist in the recruitment process by working with Human Resources to coordinate job postings, schedule interviews, and facilitate the onboarding process for new hires.
  • Ensure that office equipment, including computers, printers, and telecommunication systems, are in good working condition.
  • Troubleshoot basic technical issues or coordinate with IT support.
  • Assist the Client Services team with Client Onboarding
  • Coordinate and distribute the company quarterly Newsletter.
  • Support the maintenance of the company website and intranet working alongside Human Resources


  • Strong attention to detail, organization, and time management skills.
  • Customer service and relationship management skills
  • Excellent communication and interpersonal abilities.
  • Proficiency in office software (e.g., Microsoft Office suite).
  • Knowledge of basic accounting principles.
  • Ability to handle confidential information with discretion.

Education & Experience

  • High school diploma or equivalent; additional education or certification in office administration is a plus.
  • 1+ year experience working with a CRM system (Salesforce etc.) preferred.
  • Proven experience as an office administrator, office assistant, administrative assistant or in a similar role.

Salary Range: $46,000 – $57,000